1. Compliance with Regulations

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We comply with applicable data protection laws in all jurisdictions where our services are offered. As a SaaS provider integrated with Microsoft 365, we process data responsibly, retain it only as necessary, and do so with user consent or other lawful bases such as contract and legitimate interest. Our practices align with GDPR, the ePrivacy Directive, and Microsoft’s Publisher Agreement.

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2. Data We Collect

​We collect only the data necessary to deliver and improve our services:
•    Klynke App (Microsoft 365 Environment):

All time‑tracking, task, and project data created through the Klynke app remains inside your Microsoft 365 tenant. Klynke does not store, transfer, or access this data outside your environment. We do not access user content such as emails, messages, files, or calendar details.

 

•    Klynke.com (Marketing Website):

We collect anonymized website analytics to understand traffic patterns and improve our site. No personal data is sold or shared.

•    Klynke Subscription Portal:

We collect and store limited personal information (name, email, subscription details) to manage your account and billing. This data is securely hosted on Microsoft Azure.

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3. Collection Methods

​We collect data through:

• Direct Interactions: such as registration, subscription, or support requests.

• Microsoft 365 integrations, where permissions are granted by the user or tenant administrator.

• Microsoft Partner Center, which provides anonymized usage metrics and tenant‑level identifiers.

 

We follow the principle of data minimization, collecting only what’s necessary for clearly defined purposes.

 

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4. Cookie Policy

Cookies are used only on klynke.com to enhance user experience, maintain session states, and analyze performance.
Types of cookies used:

• Strictly Necessary Cookies: Enable core functionality like secure login.

• Performance Cookies: Analyze visitor behavior (e.g., Google Analytics).

• Functionality Cookies: Remember user preferences like language settings.

 

The Klynke App inside Microsoft Teams, Outlook, or the web does not use cookies.
You can manage cookies via your browser settings. Learn more at aboutcookies.org.

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5. Third-Party Data Sharing

​We may share limited data with trusted partners (e.g., Microsoft) to ensure service functionality. Third-party analytics tools may collect anonymized usage data. These services operate under their own privacy policies, which we recommend reviewing.
We never sell personal data to third parties or international organizations.

 

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6. Data Protection and Security

​We implement robust security measures to protect your data from unauthorized access, disclosure, or loss:
•    Data is encrypted during transmission and storage.
•    Hosted on Microsoft Azure, compliant with ISO/IEC 27001, SOC 1/2/3, and GDPR.
 

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7. User Rights

​You have the right to:
•    Access your personal data.
•    Request corrections to inaccurate or incomplete data.
•    Request deletion of your data, where applicable.
•    Withdraw consent for data processing.

Requests related to data stored inside your Microsoft 365 tenant must be handled by your organization’s Microsoft 365 administrator.
For all other requests, contact us at klynke@klynke.com.

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8. Cross-Border Data Transfers

​If data is transferred outside your region, we ensure compliance with legal safeguards such as GDPR’s Standard Contractual Clauses. Most processing occurs within Microsoft Azure’s EEA-based data centers.

 

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9. Automated Decision-Making

Klynke does not use automated decision‑making, profiling, AI, or machine learning systems that produce legal or significant effects. Any automation in the product is limited to user interface convenience and does not interpret or analyze user data.

 

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10. Updates and Notifications

​We regularly review and update our privacy practices. Any changes to this policy will be posted here with a revised effective date. Significant updates may be communicated via email.

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11. Governing Law and Jurisdiction

This Privacy Policy is governed by the laws of Iceland. Any disputes shall be subject to the exclusive jurisdiction of the Reykjavík District Court in Iceland.

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Contact Us: For privacy-related inquiries, reach out to our support team at: klynke@klynke.com

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