Klynke Admin Guide
General Configuration of Klynke Time Management
This guide helps Klynke administrators manage users and licenses, configure core settings, customize timesheets, and set up approval workflows.
Use the In-Page Menu to navigate quickly between sections of this guide:
User Management
Add, modify, or disable user accounts with ease
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The first user to log in at app.klynke.com becomes the Klynke Administrator.
Use the License tab to:
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View total licenses purchased
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Add users and assign licenses via the green “+” icon
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📌 Tip: Assign multiple administrators to avoid access bottlenecks.
User License
User licenses are manged in the Microsoft Admin Center, where you can add or remove licenses s needed:
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Sign in to the Microsoft 365 Admin Center 
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Navigate to Billing → Your Products
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Under Apps, locate and select Klynke Time Management
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Adjust license counts as your team grows
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📌 Tip: Only the one that originally purchased the application on the Microsoft Marketplace can manage licenses. ​​
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Configuration Options
Customize Klynke to fit your organization
Use the Configure tab to:
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Set billing codes and task types
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Choose date formats and visible fields in the My Work calendar
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Define required fields for time entry
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Set closing periods for time entry submission
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Enable the approval process (see below)​
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Tailor timesheet layouts to match your workflow
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Choose between standard or custom layouts
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Hide or rearrange default columns
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Add your company logo for branded exports
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📌 How to customize timesheets
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Roles & Permissions
Define access levels for different user types
Klynke supports role-based access to ensure data security and workflow control:
📌 Tip: Admins can also manage users and access the extended group view.
Approval Workflows
Enable structured, multi-level time entry reviews
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Up to 5 levels of approval
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Approved entries are locked for data integrity
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Export only approved hours for reporting or payroll
How the Approval Process Works
Klynke’s approval system ensures structured review and accountability:
Key Features:
Recall & Editing: Users can recall entries before higher-level approval
Overwriting & Locking: Higher-level approvals overwrite and lock lower-level entries
Final Approval: Level 5 approvals fully lock entries and finalize them
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Approval Levels Overview
Using the Approval Process
Once enabled:
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A button labeled Open Approval Process appears in the Timesheet Data section
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Users can initiate approval and approve entries by checking the box
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Unchecking the box disapproves the entry
Explore More Resources
Getting Started Guide: Activate your trial and configure access
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Quick Guide: Fast onboarding for new users or refining your workflow
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Contact Support: Reach out for help or troubleshooting
Need Assistance?
If you have any questions or need help, please don’t hesitate to contact us. We’re here to support you!